Application For Conference Sponsorship

Fill in the blanks below.
When you submit this form using the button below, copies will be sent to the Chair, Vice-Chair and Secretary of the Commission you have selected under “Name of IUPAP Commission”, as well as to the Associate Secretary General and to the IUPAP Office.
Please note that all Type D conference (workshop in developing countries) must select C13 as “Name of IUPAP Commission”.
For applications under C13 – Type D conferences kindly confirm that the hosting country falls under the developing category (any country that IS NOT in the list of “high-income” countries in http://data.worldbank.org/about/country-and-lending-groups, is eligible).
Then press the submit button at the bottom of the form to have your application sent.

Before completing this form, please read the IUPAP policies for the sponsorship of IUPAP conferences.

1. Basic Information

Name of IUPAP Commission **

Conference title **

Conference title *

Location*

Location

Start date*

DD

MM

YYYY

End Date*

DD

MM

YYYY

Name of organiser/contact person*

First

Last

Gender of the organiser/contact person*

Location

Phone number*

Email*

Website*

Address

Street Address

Address Line 2

City

State / Province / Region

ZIP / Postal Code

Country

Select a Choice*

General
Topical
Special
Workshops in developing countries

Number of expected participants*

Have you submitted information to the Liaison Committee of the host country?*

Yes
No

Total estimated budget (In Euros)

Please key in only numbers in Euros

Is there a registration fee?*

Yes
No

Registration fee (In Euros)

Please key in only numbers in Euros

If the fee is not yet defined, can you make the commitment that the registration fee will not exceed the limit set by IUPAP ?*

Yes
No

Is an IUPAP grant requested?*

Yes
No

If so, how much is requested (In Euros)

Please key in only numbers in Euros

2. Scientific value of conference and committees

A) Ongoing series: Briefly describe the scope of the conference. There should be a clear need for the proposed conference. A statement should be given why the series should be continued. Please email a programme and list of speakers from one or more recent conferences to the IUPAP secretariat

OR

New conference: Bearing in mind that the proliferation of conferences is of general concern, describe below the particular reason for holding this conference. Its relationship to existing conferences should also be given.

Conference scope*

Scientific quality, international characer and diversity

B) The composition of Advisory and Program Commitees should give evidence of scientific quality, international characer and diversity. It is expected that all IUPAP sponsored conferences include women as members of their program committees.

Please provide a list of the program committee with evidence that women are included. Enter one committee member per line and indicate women members with an * after their name.

Scientific quality, international character and diversity*

Indicate how the proceedings of this conference will be published

C. Acceptance of papers should be based on a refereeing system which assures a level comparable with that of papers in regular journals. Every effort should be made to have the proceedings of the conference published in order to make them widely and easily available to the scientific community. Publication of proceedings as a special issue of a regular journal or on the world wide web is encouraged.

Please indicate how this conference is responsive to these issues.

Please indicate how this conference is responsive to these issues*

Indicate how this conference adequate representation of applied aspects

D. IUPAP policy calls for adequate representation of applied aspects wherever appropriate, and – at general conferences – the encouragement of a Public Lecture.

Please indicate how this conference is responsive to these issues*

3. Please enter the number of:

Number of expected female participants*

Number of expected speakers*

Number of expected female speakers*

Number of expected members of the International Advisory Committee*

Number of expected female members for the International Advisory Committee*

4. Conference cycle

What is the frequency of the conference?*

Has this conference previously had IUPAP sponsorship?*

Yes
No

If so, in which years?

Which country?

5. International participation

To qualify for IUPAP sponsorship:

1. The meeting must be open to scientists regardless of nationality and citizenship.

Please list the name and address of the official responsible for assuring that the host country fulfills this obligation, and discuss any potential problems that you know of at this time*

At least 50% of the attendees must be from outside the host country. Please confirm that you expect that this requirement will be fulfilled.*

Please confirm that the "statement on free circulation of scientists" will be published in all announcements and in the Proceedings of the Conference*

6.Organisation

If you know of any potential conflicts with other conferences, please describe them below*

Please note that all Type D conference (workshop in developing countries) must select C13 as “Name of IUPAP Commission”.

Name

This field is for validation purposes and should be left unchanged.

Application For Conference Sponsorship